ARTICLE 11 - ASSOCIATION MATTERS 11.1 Bargaining Unit Roster. Within four (4) weeks of the commencement of each fall, winter, and spring, and summer term, the College shall provide the Association with a list of the names and addresses of all members of the bargaining unit and the percent of full time which they are to be employed for that quarter as reflected in the programmed data base. 11.2 Office Space. Office space on campus shall be available to the Association, including private phone, email and internet access. The Association will reimburse minimum phone service fees. subject to the terms and conditions of the Rental Agreement provided by the College. 11.3 Association Leave. Up to a total of eight (8) working days may be provided to members of the unit for the transacting of Association business. Determination of to whom the days are assigned shall be in control of the Association President. Such leave shall not be taken for purposes of local union governance. Substitute replacements required for grievance processing will be provided by the College on a case by case basis. 11.4 Release Time for President, Negotiations Chair, and Grievance Chair. The Association president, negotiations chair and grievance chair shall be given released time under the following provisions: 11.4.1 Upon request, the LCCEA president, negotiations chair, and grievance chair shall be granted an Association paid leave of absence from his/her normal faculty duties for the purpose of fulfilling the responsibilities of their Association office president. College seniority and claims to job assignments in the appropriate RIF unit(s) will accrue as if the leave had not occurred. 11.4.2 This leave may be in any amount up to forty-nine percent (49%) fifty percent (50%) for the president, fifty percent (50%) for the negotiations chair during contract negotiations, and twenty-five percent (25%) of one term over each year for the grievance chair, except that the amount of the remaining regular faculty assignment must fit a logical assignment of work by the College. For example, a one or two class release would be acceptable, but a 1-1/2 class release might not since the College normally cannot reasonably assign fractions of classes. 11.4.3 In consideration of this leave, the Association will reimburse the College according to the following formula: The replacement cost, or if the replacement involves faculty at the contracted rate, replacement of that portion of the replacement at the Level 1, Step 8 salary. Level 1, Step 8 of the contracted faculty salary schedule times the amount of annual release time expressed as a fraction of a full (1.0) workload. Payment shall be made not later than May 1. 11.5 Release Time for Other Association Work. Release time requests initiated by the Association beyond that specified in the above article shall be granted according to the following provisions: 11.5.1 Upon request by the LCCEA president, release time shall be granted an Association member from his/her normal faculty duties for the purpose of fulfilling Association responsibilities designated by the Association president, provided there is timely arrangement for adequate course coverage as determined by accepted department/division procedures. 11.5.2 This leave and the leave in Article 11.4 may not exceed fifty percent (50%) for any employee. 11.5.3 In consideration of this leave, the Association will reimburse the College according to the following formula: The replacement cost, or if the replacement involves faculty at the contracted rate, replacement of that portion of the replacement at the Level 1, Step 8 salary. Payment shall be made not later than May 1. 11.6 Release Time to Represent the Association in Joint Association-Administration Efforts. The College and Association, by the mutual consent of the Instructional Vice-President(s) and the Association President, may establish joint Association-management structures (committees, project teams, task forces, councils, etc.) with work requirements for Association representatives that necessitate release time or credit-based assignment time. 11.6.1 Upon request of the Association president, LCCEA representatives shall be granted a paid leave of absence from their normal faculty duties for the purpose of fulfilling the responsibilities of Association representative in established joint structures described in 11.6, unless a qualified person cannot be found to replace the LCCEA representative on leave. 11. 7 Reassignment Time for Association Business. In the event release time is not appropriate for assignments in this Article, upon request of the Association president, LCCEA representatives shall be granted an equivalent paid credit-based assignment for the purpose of fulfilling such responsibilities, providing appointments of part-time faculty requiring a temporary contracted position shall be made in accordance with Article 25.2. 11.8 Non-discrimination. Faculty on leaves for Association business as defined in this Article will accrue college seniority and retain claims to job assignments in appropriate RIF unit(s) as if the leave had not occurred. A faculty member' s eligibility for leaves, curriculum development, professional development, and other support and professional opportunities will not be negatively impacted due to their leaves or credit-based assignments allowed in this Article. 11.9 Communication. Access to college resources for the purpose of communication by the Association includes use of college print shop, intercampus mail, email, provision of a physical bulletin board space in a public location, links from the LCC website to the Association website, and use of college servers for the Association website. 11.10 Meetings. The Association may schedule all-faculty meetings anytime on campus property through normal scheduling procedures. Faculty attendance at these meetings shall be voluntary. The Association shall choose the time for its all-faculty meeting during the fall inservice, subsequent to and consistent with the college president's choice of time for his/her address to faculty. No other events for faculty may be scheduled during the Association's fall inservice all-faculty meeting. 11.11 Information Requests. Upon written request by the Association, the College shall, in a timely manner, provide information for the purposes of grievance investigation, bargaining, or within the domain of the Public Records Law (ORS 192.420). Such written requests will be simultaneously submitted to the college labor relations representative, Personnel, and to the person/department believed to have direct access to the information. The Association will receive notice of receipt of the request within five (5) working days, and an Association representative will be available to answer questions about the scope of the request during those five (5) working days. The provider shall provide an account of difficulties in providing the information if the time needed is expected to exceed the following guidelines: Five (5) working days from receipt of the request for information currently residing in departmental databases; Twenty (20) working days for information that requires original research or extensive calculation/correlation. Contract Table of Contents Your Association | Current Contract | News | Contact | Index