Private conferences are open only to those users designated as members by the
WebBoard administrator, board manager, or conference moderator. Occasionally
you may want to add users to or remove them from private conferences. Perhaps
some of the current members are no longer involved in the project, or you’ve had
a new team member join the project. You cannot give people access to a private
conference who are not already users on the board.
To select conference users (either to add or remove), follow these steps:
- On the More Options menu, click Administrator, Manager, or Moderator; the option available to you
depends on your authority level. The Administrator or Manager menu appears
for these two levels. If you’re a moderator, you’ll be presented with a list of
conferences for which you have these privileges; skip to Step 3.
- Click Manage Conferences. The Manage Conferences page appears.
- In the Select column, click Users to the right of the private conference you
want to add users to. The "Add users to Conferencename" form opens. Any
users with access rights for the conference appear
in the Conference Members list box. If no users have access, no names
are listed.
- To add users to a conference, click Add Show User List. The Select Users form appears
in the left frame. You use Select Users to find the users you
want to add as conference members.
- The WebBoard Administrator can list any user with an account on the WebBoard
site, including users on other boards.
- Board managers and moderators can list any user on the current board.
- You can search for users by first or last name or login name; search by first
letter of last name; or list all users.
- To search by first or last name or login name, select First, Last, or Login,
enter the text to search for, and click Search. WebBoard will try to match
the text you enter with the information in the selected category on the user
profiles. You don’t have to enter a complete word.
- To display a list of all users whose last name starts with a given letter, click
a letter in the Show by Last Name area.
- To list all users leave the text box empty and select First, Last, or Login to
tell WebBoard what to use in alphabetizing the list. For example, click
Login to sort the list alphabetically by login name. Click Search.
- WebBoard lists the names that match the search criteria. WebBoard displays 25 names
at a time. Click the Show Next link to see the next batch of names.
- Select the users to add to the private conference from the list generated by the
search. As you click a name, it appears in the Conference Members list. Continue
clicking names until you have added all the users. If the list returned by the first
search does not include all the users you want to add, search again and add names from
the new list.
- To remove a name from the Conference Members list, click the name. It is removed
from the list, but not from the user database, nor as a user on this board.
- Click Submit to add the users in the Conference Members list to the conference.
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