Manage Mailing Lists

Manage Mailing Lists

Mailing lists don’t require management—users can subscribe to whatever mailing lists they choose and unsubscribe at any time. All of this goes on without your attention as you simply observe that there is active participation in conferences. However, WebBoard provides some mailing list management tools:

You can view a list of all mailing lists (WebBoard administer) or mailing lists on the current board (board managers) and the users subscribed to each mailing list.
You can subscribe users to mailing lists.
You can remove users from mailing lists.

This section describes the above mailing list management features. WebBoard also lets you view a list of all mailing lists a particular user is subscribed to and make changes to that user’s mailing list subscriptions. You can also review statistics for a mailing list, including such things as percent of total users subscribed to a list or number of messages responding to topics.

To manage mailing list subscribers, follow these steps:

On the Management Menu, click Manage Mailing Lists. The Manage Mailing Lists page appears,
Select the mailing list you want to work with in the drop-down list, which includes all the mailing lists (WebBoard administrator) or those on the current board (board manager). Both the mailing list name and the conference name appear in the list. As soon as you select a mailing list, the Subscribers to MailingListName page appears, which shows all users who are subscribed to the mailing list.
To subscribe users to the mailing list, click Show User List. The Select Users form appears in the left frame. You use Select Users to find the users you want to subscribe to the mailing list. You can find any user with an account on the WebBoard site, including users on other boards.
Search for users by first or last name or login name; search by first letter of last name; or list all users, as follows:
- To search by first or last name or login name, select First, Last, or Login, enter the text to search for, and click Search. WebBoard will try to match the text you enter with the information in the selected category on the user profiles. You don’t have to enter a complete word.
- To display a list of all users whose last name starts with a given letter, click a letter in the Show by Last Name area.
- To list all users leave the text box empty and select First, Last, or Login to tell WebBoard what to use in alphabetizing the list. For example, click Login to sort the list alphabetically by login name. Click Search.
Select the users to subscribe to the mailing list from the list generated by the search. As you click a name, it appears in the Subscribers list. Continue clicking names until you have added all the users. If the list returned by the first search does not include all the users you want to add, search again and add names from the new list.
To remove a user from the list of mailing list subscribers list, click the name.
Click Submit to save changes to the mailing list subscribers list.