Add or Edit a Conference: Mailing List Settings

WebBoard’s mailing list capabilities are one of its most powerful features. Mailing list subscribers not only receive conference content by email, they can also post to conferences by email. This ease of use is likely to broaden your user base and increase user participation in conferences; however, a conference does not have to have a mailing list.

Users subscribe to mailing lists in their choice of non-digest, digest, or ZIPped digest formats. New in WebBoard 4, WebBoard administrators and board managers can also subscribe users to mailing lists. For example, a product manager can subscribe the team members to the relevant conferences on the collaborative work board.

Note
Mailing lists are enabled on an individual conference basis. Administrators, managers, or moderators can choose which conferences will offer this feature.

To enable the mailing list function and name this mailing list, follow these steps:

In the Mailing List section, check the box to the left of Add Mailing List Support to enable this feature. The default setting is off—disabled.
For this conference, specify a mailing list name in the field provided; this is required. Messages appear in the user’s inbox as From “Listname listmanager” <listmanager@domainname.edu>, so you want a short name. For example, Bio-110 for the Biology 110 conference results in messages from “Bio-110 Listmanager”. Note the following tips and requirements:
- The name must be unique among all mailing list names for all conferences from all boards on your site because it is used as the mailing list’s email identity. The name is associated with WebBoard’s <WB-LISTNAME> tag and is used wherever an email address is required, such as the From and Reply To lines of email messages.identity.
- The name must be no more than 20 characters, and because it must abide by email rules, no spaces or HTML are allowed. Enter only the name, for example, Bio-110, not the rest of the address, for example @domainname.edu. WebBoard provides the domain name from the WebBoard Server Name field on the Administrator form.
- Keep the mailing list name similar to the conference name so email recipients will know which conference originated the message and can easily make the connection when they visit your board with their browser.
- Some sites may be configured such that outgoing emails will have the name and email of the message poster. This is a site-wide decision and is made by the site administrator.