VIII. Budget Management

A. Definition of budget item: all money items except payroll.

B. The division shall follow the budget process as established by the College.

C. Any significant change in budget line items that alters the function of any portion of the division shall be brought to a division meeting for discussion.

D. Disbursement and accounting:
1. All funds shall be disbursed by the division chair in compliance with college procedures.
2. Material and Services funds shall be distributed to each division member according to their teaching assignment. ICP funds shall be credited according to class enrollment.
3. Any transfers from one budget line item to another is subject to review by SAC; this shall include the ICP accounts.
4. Records of disbursements shall be kept by the division chair. In addition, a designated support staff shall keep records of funds allocated and disbursed, the balance, and adjustments to, each of the following accounts:
a. travel funds
b. ICP funds
c. capital outlay
d. repair and replacement
e. individual member accounts to cover other budget items including instructional materials, printing, photocopying, bookstore purchases, field trips and petty cash.
5. Individual monthly account balances shall be available to each division member by the tenth (10th) day of the following month.
6. SAC will review ICP distribution and student fees at the end of each year.
7. SAC will review and make a decision on all travel requests in the division. These decisions shall follow division policies established for use of these funds, including a maximum amount that can be provided to a staff member every academic year.

E. Special student fees: Request for special student fees may be made by individual teaching areas according to established college policy.