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Article 14 - Personnel Files14.1 Maintenance of Files. The College shall maintain a personnel file for each faculty member employed by the College. 14.2 Contents of Files. The file shall contain copies of all evaluations. Commendations, letters, or other material deemed appropriate by the College may be included. All entries shall be dated and signed by the submitting party. 14.3 Working File. Materials maintained in a departmental working file, but not placed in the employee's official personnel file within ninety (90) calendar days of their development, shall not be used in any discharge or dismissal proceedings. 14.4 Addition of Material by Employee. The employee may have material added to the personnel file as he/she deems appropriate. 14.5 Notification of Derogatory Material. Prior to the time any derogatory material is placed in the personnel file, the employee shall be notified in writing and shall be accorded sufficient time to respond. The written response of the employee shall also be placed in the personnel file. In any event, the employee agrees to acknowledge by his/her signature that he/she has seen such material. 14.6 Inspection of Files. The personnel file shall be open for inspection by the employee and to such other persons as are officially designated by the employee. 14.7 Removal of File Material. Materials may be expunged from the file by mutual consent of the employee and the College. Contract Table of Contents | Search Agreement | Previous Article | Next Article Your Association | Current Contract | Newsletter | Bargaining | Bulletin Board | Contact LCCEA | Site Index |